Calculator
Refill revenue leakage calculator
Work out how much heartworm, thyroid, and long term medication margin walks out of your clinic each year, and how much of it is realistically recoverable.
Free tools
Calculators for the refill desk
Two quick calculators that put numbers on the two things a refill program actually costs a clinic, which are lost dispensing margin and front desk time.
Most conversations about refills happen without arithmetic. Somebody says the pharmacy is not what it used to be, somebody else says the phone never stops, and the meeting ends. These two calculators turn both of those complaints into figures you can put in front of the owners, using inputs any practice manager can pull from a dispensing report and a week of watching the front counter.
Neither one needs an account and neither one asks for your data. Type your own numbers over the defaults, which are set to a plausible two doctor small animal clinic with a few hundred patients on heartworm prevention, thyroid medication, or long term NSAIDs. Everything recalculates as you type.
Calculator
Refill desk workload calculator
Put real hours on the refill requests your front desk handles every week, and see how much of that time is the phone rather than the pharmacy.
Working document
The refill authorization checklist
One page your front desk can work through for every refill request, from the moment the owner calls to the moment the next due date is on the calendar.
Why these calculators sit outside any sign up
Every practice manager we speak to has already done this arithmetic by hand, usually on the back of a dispensing report. Heartworm doses sold over twelve months set against the twelve doses a canine patient actually needs. Ninety levothyroxine tablets at one twice daily, counted forward on a wall calendar to guess the week the vial runs dry. Acquisition cost taken off the dispensing price on a preventive box, then multiplied by whatever share of clients somebody suspects is ordering elsewhere. It gets done in pen at the front desk between phone calls, and it gets redone from scratch the moment a patient crosses a weight band.
So both calculators are open. No account, no email, nothing kept. Run the leakage figure before your next owners meeting, run the desk workload figure after a week of tallying refill calls, and take both numbers with you whether or not you ever look at our refill queue. A clinic that knows its own maintenance caseload, its own margin per fill, and its own minutes per phoned in authorization argues better about the dispensary no matter which software it buys. That is worth more to us than a gated download.
You have the two numbers. Now the order of work.
A leakage estimate and a stack of front desk hours are only worth what happens next. Send us both figures and we will walk through which maintenance patients your clinic should nudge first, whether that is the lapsed heartworm dogs or the thyroid cats overdue for a T4. Twenty minutes, no deck about the veterinary market.